Please read this section carefully even if you have studied at the College before, to be sure you understand the fees that apply to your circumstances and your course.
The College is committed to enabling access to education for all learners. Our fee structure, course pricing and financial support package all underpin this commitment, whilst limiting the costs associated with additional bureaucracy.
A copy of your Fee Guidance can be found here.
The College’s Fee Structure
The College’s fee structure is split into the following three main categories:
Course Fee
This is the standard fee for each course.
Concession Fee
This is a discount of 50% or 100% that can be claimed by learners in the following groups:
Employed Learners on a Low Wage*
This covers learners enrolling on certain courses who are in employment or self-employed but have a gross annual wage/earnings of less than £23,302.50.
Please note: A small number of our courses are not supported by government funding and we are unable to offer concessions or fee reductions in these cases.
Level 2 and Level 3 Entitlement
Some Level 2 and Level 3 courses are free for some learners. This may still be dependent on age, employment status and previous qualifications and this is why we ask you for all of this information when you enrol.
Contact Learner Services so that your individual situation may be assessed and your eligibility for full funding to be confirmed.
Unemployed and on wider state benefits, needing skills training to enter employment*
This covers learners who are in receipt of one of the following:
- Job Seekers Allowance
- Employment Support Allowance
- Universal Credit
- Income Support
- Housing Benefit
- Council Tax Reduction / Partner in receipt of Council Tax Reduction
- You or partner in receipt of Pension Guarantee Credit
- National Asylum Support (NASS)
- Incapacity Benefit
- Disability Living Allowance / Personal Independence Payment
- An unwaged dependent of one of the above (certain conditions apply)
- Carer’s Allowance
UK and Non UK Residents – Residency Evidence
The College is required to check the residential status of learners at the time of enrolment
This applies to all learners even if you have:
• always lived in the UK,
• studied WM College before,
• if you pay the full course fee
To complete your enrolment you will need to bring one of the following documents to show your residential status in the UK:
| Residency Status | Evidence Required |
| British Citizen born in the UK | British Passport or Birth Certificate or Driving License |
| British Citizen not born in the UK or Right of Abode in the UK | British or Irish Passport or Certificate of Entitlement |
| European Union (EU) Settled Status or Pre-Settled Status | Biometric Residence Permit or Shared Code or Application Form Prior to 01/01/2021 |
| Husband, wife, civil partner, or child of a Legal Resident | Learner Biometric Residence Permit or Home Office documents AND Family Member Biometric Residence Permit or Home Office documents |
| Child of a Turkish worker | Learner Biometric Residence Permit or Home Office documents AND Family Member Biometric Residence Permit or Home Office documents |
| Discretionary or Exceptional or Indefinite Leave to Enter or Remain in the UK | Biometric Residence Permit or Passport Stamp/Sticker (Vignette) or Home Office documents |
| Leave Outside of the Rules | Biometric Residence Permit or Passport Stamp/Sticker (Vignette) or Home Office documents |
| Humanitarian Protection | Biometric Residence Permit or Passport Stamp/Sticker (Vignette) or Home Office documents |
| Section 67 of the Immigration Act 2016 Leave | Biometric Residence Permit or Passport Stamp/Sticker (Vignette) or Home Office documents |
| Calais Leave to Remain | Biometric Residence Permit or Passport Stamp/Sticker (Vignette) or Home Office documents |
| Stateless and have been resident in the UK for the last three years | Biometric Residence Permit or Passport Stamp/Sticker (Vignette) or Home Office documents |
| Afghan Relocation and Assistance Policy (ARAP) or Afghanistan Citizen’s Resettlement Scheme (ACRS) | Biometric Residence Permit or Passport Stamp/Sticker (Vignette) or Home Office documents |
| Ukraine Family Scheme or Ukraine Sponsorship Scheme (Homes for Ukraine) | Biometric Residence Permit or Passport Stamp/Sticker (Vignette) or Home Office documents |
| Afghan Locally Engaged Staff under the intimidation policy | Biometric Residence Permit or Passport Stamp/Sticker (Vignette) or Home Office documents |
| Immigration bail (with no restrictions to study – check back page of letter) | Biometric Residence Permit or Passport Stamp/Sticker (Vignette) or Home Office documents |
| Tier 2/5 Visa | Biometric Residence Permit or Passport Stamp/Sticker (Vignette) or Home Office documents |
| Refugee Status | Biometric Residence Permit or Home Office documents or Travel Document |
| Asylum Seeker and have lived in the UK for six months or longer | ARC Card, Residence Permit or NASS Card |
| Asylum Seeker appealing against a decision made by the UK government against granting refugee status. | Home Office documents |
Information Correct as of June 2022
We will accept photocopies of your documentation.
The checking process will mean that enrolment staff will make a note on the system of the evidence seen, so that you don’t need to keep bringing your documents in if you are enrolling on any other courses through the year or in future years.
We do not need to take a copy of the evidence presented.
PLEASE NOTE: We can only accept the items listed above as evidence of Residency in the UK. We cannot accept household bills, banks cards or other items with evidence of home your address.
If you are unable to provide evidence to support your Residency Status or your Visa type is not listed here or if it expires before July 2023, you may be charged a non UK resident fees. Please contact us for further advice on this.
Acceptable Evidence for Possible Fee Reduction
Current acceptable evidence of entitlement to reduced or concessionary fees must be produced at the time you enrol. It is your responsibility to inform us if your financial circumstances subsequently change.
Depending on course we may ask you to show us one of the following if you are not working:
| Benefit Type | Type of Evidence Required |
| Job Seekers Allowance (JSA) | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Employment Support Allowance (ESA) | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Universal Credit (UC) | Monthly Payment Breakdown printouts for within the last 3 months at the time of enrolment. |
| Asylum Seeker | NAS Card or Residence Permit |
Again depending on the course you may get Fee Remission if you are working and earning below £343 a month for Single Person & £549 a month for Joint Claimant and receiving any of the benefits below – so we may ask you to show one of the following.
| Benefit Type | Type of Evidence Required |
| Income Support (IS) | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Pension Credit (PC) | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Disability Living Allowance (DLA) or Personal Independence Pay (PIP) | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Housing Benefit | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Council Tax Reduction | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Incapacity Benefit | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Carer’s Allowance | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
If your annual salary is below £23,302.50 – we may ask you to show one of the following:
| Type of Evidence Required | |
| 2021-2023 Tax Credit Document (WTC) | All Pages required of current year award |
| Evidence of income | Payslip or Bank Statement to cover the last 3 months of your pay at the time of enrolment |
The above is not an exhaustive list of acceptable evidence. If you have any questions about whether your evidence is acceptable, please contact Learner Services at learnerservices@wmcollege.ac.uk via webchat or give us a call on 020 7255 4700 before coming to enrol.
Advanced Learner Loans
Advanced Learner Loans are available for learners aged over 19 on 31 August 2022 studying courses at Level 3 and above. Loans are provided for the Student Finance England and can be used to pay for all our part of your course fees. More information can be found at Student Finance England or from our Learner Services team at learnerservices@wmcollege.ac.uk
Courses that are eligible for an Advanced Learner Loan are:
- Art and Design University of the Arts (UAL) Foundation Diploma
- NCFE CACHE Level 3 Diploma in Supporting Teaching and Learning
- Level 3 AAT
- Level 3 Health & Social Care
Payment of Fees
All course fees must be paid at the time of enrolment to secure your place on the course, or you must agree to pay in instalments by direct debit. You may be eligible for financial support; please ask a member of the Learner Services team for further information.
Payment by Instalments
If your course fees are over £250, you may spread your payments over a maximum of 6 months. There is no interest or arrangement fee but payment must be by direct debit from a UK bank account. If you fail to meet a direct debit payment when it falls due and is claimed by the College or if you cancel the course after it has started, then the full outstanding balance of your fees will fall due for immediate payment. Non-payment of this balance may result in your exclusion from the course and the College.
Additional Course Activities
For the vast majority of courses, the course fee quoted is all that you will have to pay. Where courses include excursions or trips, then these will incur additional fees which will be charged at cost. Where this is likely to apply it is included in the course description in the course guide or online.
Materials Costs
In almost all cases, the course fees cover the tools you require for the course, exam entry fees and the basic or initial materials you need. For courses with particularly high materials costs or where you wish to undertake an exceptionally large project within the course, the further materials you require will be supplied by the College at additional cost to you or you may be asked to source them yourself from an outside supplier. For courses where this is applicable, it is explained in the course description in the course guide or online. If you are in any doubt, please contact our Learner Services team at learnerservices@wmcollege.ac.uk for further detail and clarification.
Disclaimer: Please note we reserve the right to change fees and to cancel courses in response to funding changes and learner numbers. We regret that if a course does not reach its minimum number we will close the course but we will refund your fees.
Fee Refunds
The College will endeavour to deliver all the courses advertised in the course guide and to avoid cancellations. However, if the College does find it necessary to cancel or close a course for any reason, then all fees paid by learners on that course will be refunded in full.
If you choose to withdraw from a course on which you have enrolled, two weeks or more before the date of the first scheduled class, then any fees paid by you will be refunded, subject to deduction of a £15 administration fee.
If you choose to withdraw from a course on which you have enrolled less than two weeks before the date of the first scheduled class, then you will be able to claim a refund of 50% of the fees paid or due for the course, subject to a minimum retention by the College of £15. If you enrol less than two weeks before the start of a course and withdraw before the course starts, these terms apply.
If you choose to withdraw from a course on or after the date of the first class then no refund will be made under any circumstances and you will also remain liable for all fees assessed but not yet paid. It is a condition of your enrolment that you agree to this refund policy and your signature on your learning agreement is evidence of such agreement.
Course Transfers
If the College agrees to you transferring from one course to another course, then the fees paid on your first course will be transferred to your new course. If the new course has higher fees then the balance must be paid in full, or a new instalment plan agreed if applicable, before your transfer can be completed. If the new course has lower fees, then no refund will be made.
Collection of unpaid fees
The College reserves the right to refer unpaid fees to a debt collection service for follow up and/or to record the non-payment with credit reference agencies. The College or the debt collection service may also pursue unpaid fees through the courts.
