Please read this section carefully even if you have studied at the College before, to be sure you understand the fees that apply to your circumstances and your course.
The College is committed to enabling access to education for all learners. Our fee structure, course pricing and financial support package all underpin this commitment, whilst limiting the costs associated with additional bureaucracy.
A copy of your Fee Policy can be found here.
The College’s Fee Structure
The College’s fee structure is split into the following three main categories:
Course Fee
This is the standard fee for each course.
Concession Fee
This is a discount of 50% or 100% that can be claimed by learners in the following groups:
- Level 2 and Level 3 Entitlement
Some Level 2 and Level 3 courses are free for some learners. This may still be dependent on age, employment status and previous qualifications and this is why we ask you for all of this information when you enrol.
Contact Learner Services so that your individual situation may be assessed and your eligibility for full funding to be confirmed.
- Unemployed and on wider state benefits, needing skills training to enter employment*
This covers learners who are in receipt of one of the following:- Job Seekers Allowance
- Employment Support Allowance
- Universal Credit
- Income Support
- Housing Benefit
- Council Tax Reduction / Partner in receipt of Council Tax Reduction
- You or partner in receipt of Pension Guarantee Credit
- National Asylum Support (NASS)
- Incapacity Benefit
- Disability Living Allowance / Personal Independence Payment
- An unwaged dependent of one of the above (certain conditions apply)
- Carer’s Allowance
- If you are on another state benefit not listed, please check with Learner Services.
- Employed Learners on a Low Wage*
This covers learners enrolling on certain courses who are in employment or self-employed but have a gross annual wage/earnings of less than £21,157.50
Please note: A small number of our courses are not supported by government funding and we are unable to offer concessions or fee reductions in these cases.
Acceptable Evidence
Current acceptable evidence of entitlement to reduced or concessionary fees must be produced at the time you enrol. It is your responsibility to inform us if your financial circumstances subsequently change.
Depending on course we may ask you to show us one of the following if you are not working:
| Benefit Type | Type of Evidence Required |
| Job Seekers Allowance (JSA) | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Employment Support Allowance (ESA) | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Universal Credit (UC) | Monthly Payment Breakdown printouts for within the last 3 months at the time of enrolment. |
| Asylum Seeker | NAS Card or Residence Permit |
Again depending on the course you may get Fee Remission if you are working and earning below £343 a month for Single Person & £549 a month for Joint Claimant and receiving any of the benefits below – so we may ask you to show one of the following.
| Benefit Type | Type of Evidence Required |
| Income Support (IS) | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Pension Credit (PC) | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Disability Living Allowance (DLA) or Personal Independence Pay (PIP) | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Housing Benefit | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Council Tax Reduction | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Incapacity Benefit | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
| Carer’s Allowance | Award Letter or recent Bank Statement showing payment within the last 3 months at the time of enrolment. |
If your annual salary is below £21,157.50 – we may ask you to show one of the following:
| Type of Evidence Required | |
| 2020-2021 Tax Credit Document (WTC) | All Pages required of current year award |
| Evidence of income | Payslip or Bank Statement to cover the last 3 months of your pay at the time of enrolment |
The above is not an exhaustive list of acceptable evidence. If you have any questions about whether your evidence is acceptable, please contact Learner Services at learnerservices@wmcollege.ac.uk via webchat or give us a call on 020 7255 4700 before coming to enrol.
Advanced Learner Loans
Advanced Learner Loans are available for learners aged over 19 on 31 August 2021 studying courses at Level 3 and above. Loans are provided for the Student Finance England and can be used to pay for all our part of your course fees. More information can be found at Student Finance England or from our Learner Services team at learnerservices@wmcollege.ac.uk
Courses that are eligible for an Advanced Learner Loan are:
- Art and Design University of the Arts (UAL) Foundation Diploma
- NCFE CACHE Level 3 Diploma in Supporting Teaching and Learning
- Level 3 AAT
- Level 3 Health & Social Care
Payment of Fees
All course fees must be paid at the time of enrolment to secure your place on the course, or you must agree to pay in instalments by direct debit. You may be eligible for financial support; please ask a member of the Learner Services team for further information.
Payment by Instalments
If your course fees are over £250, you may spread your payments over a maximum of 6 months. There is no interest or arrangement fee but payment must be by direct debit from a UK bank account. If you fail to meet a direct debit payment when it falls due and is claimed by the College or if you cancel the course after it has started, then the full outstanding balance of your fees will fall due for immediate payment. Non-payment of this balance may result in your exclusion from the course and the College.
Additional Course Activities
For the vast majority of courses, the course fee quoted is all that you will have to pay. Where courses include excursions or trips, then these will incur additional fees which will be charged at cost. Where this is likely to apply it is included in the course description in the course guide or online.
Materials Costs
In almost all cases, the course fees cover the tools you require for the course, exam entry fees and the basic or initial materials you need. For courses with particularly high materials costs or where you wish to undertake an exceptionally large project within the course, the further materials you require will be supplied by the College at additional cost to you or you may be asked to source them yourself from an outside supplier. For courses where this is applicable, it is explained in the course description in the course guide or online. If you are in any doubt, please contact our Learner Services team at learnerservices@wmcollege.ac.uk for further detail and clarification.
UK and Non UK Residents – Residency Evidence
UK Residents
Now that the UK is no longer part of the EU, in order to receive our vital funding from the government, the College has been given new guidance for checking documents when enrolling learners.
This applies to all learners even if you have:
- always lived in the UK,
- studied WM College before,
- if you pay the full course fee
You will now need to bring evidence to your enrolment to show your residential status in the UK. This must be your:
- passport,
- driving license or
- birth certificate
We will accept photocopies and it does not matter if your passport or driving licence have expired. If you do not have any of these documents to hand, please contact us so we can discuss your options. Unfortunately, we cannot accept household bills, banks cards or other items with evidence of home your address.
The checking process will mean that enrolment staff will make a note on the system of the evidence seen. We do not need to take a copy of the evidence presented.
The College makes a record of evidence seen on the system so that you don’t need to keep bringing your documents in if you are enrolling on any other courses through the year or in future years.
Non UK Residents
The College is only able to use the Government funding it receives for learners who meet the following criteria:
If you are under 19, you must have been a resident in the UK or elsewhere in the European Economic Area since September 2018 or provide evidence to support one of the Government’s approved settled statuses in the UK.
The current situation for a person aged 19 or over who is a citizen of the UK or EEA, may be eligible for funding support. This may be changed in due course when post Brexit guidance is issued. If you fall into this category, please check this area of our website regularly if you intend to enrol.
Please note, changes in the funding rules mean that some learners who were fundable last year might need to pay higher fees for courses this year. If this happens College staff will advise you of what you can do next.
If you are a non UK/EU/EEA citizen, then we will be able to accept the following evidence to process your enrolment:
| Residency Status | Evidence Required |
| European Economic Area Citizen | Driving License/Passport/Birth Certificate |
| European Union Settled Status | Residence Card/Shared Code/Application Form Prior to 01/01/2021 |
| Husband/Wife/Civil Partner or Child with rights to live in the UK | Passport, Travel Document OR Residence Permit of Learner AND Passport, Travel Document OR Residence Permit of Family Member |
| Leave Outside of the rules | Passport OR Residence Permit with Visa Status stating Leave Outside the Rules |
| Join Family Member or EEA Family Member with Rights to live in the UK. | Passport OR Residence Permit of Learner & Family Member Passport |
| Right of Abode in the UK | UK Passport/Certificate of Entitlement |
| Child of a Turkish worker | Passport of Learner AND Family Member |
| Tier 2 Skilled Worker | Biometric Residence Permit/Passport Stamp/Home Office letter |
| Tier 5 Temporary Worker | Biometric Residence Permit/Passport Stamp/Home Office letter |
| Section 67 of the Immigration Act 2016 Leave | Biometric Residence Permit/Passport Stamp/Home Office letter |
| Calais Leave to Remain | Biometric Residence Permit/Passport Stamp/Home Office letter |
| Discretionary/Exceptional/Indefinite Leave to Enter or Remain | Passport OR Residence Permit |
| Refugee Status | Travel Document or Residence Permit |
| Humanitarian Protection | Passport OR Residence Permit |
| Stateless | Residence Card |
| Asylum Seeker – in UK for 6 Months. | NAS Card OR Residence Permit |
| Refused Asylum Seeker with no Home Office Decision in 6 months. | NAS Card OR Residence Permit AND Appeal Letter. |
PLEASE NOTE: If you are unable to provide evidence to support your Residency Status or your Visa type is not listed here or if it expires before July 2021, you may be charged a non UK resident fees.
If you are from outside the European Economic Area (EEA) you will be charged fees equivalent to £12.50 per hour of study plus any other applicable fees.
Fees must be paid in pounds sterling and be paid in full before the start of your course. No concessions are available for overseas learners.
Disclaimer: Please note we reserve the right to change fees and to cancel courses in response to funding changes and learner numbers. We regret that if a course does not reach its minimum number we will close the course but we will refund your fees.
Fee Refunds
The College will endeavour to deliver all the courses advertised in the course guide and to avoid cancellations. However, if the College does find it necessary to cancel or close a course for any reason, then all fees paid by learners on that course will be refunded in full.
If you choose to withdraw from a course on which you have enrolled, two weeks or more before the date of the first scheduled class, then any fees paid by you will be refunded, subject to deduction of a £15 administration fee.
If you choose to withdraw from a course on which you have enrolled less than two weeks before the date of the first scheduled class, then you will be able to claim a refund of 50% of the fees paid or due for the course, subject to a minimum retention by the College of £15.
If you choose to withdraw from a course on or after the date of the first class then no refund will be made under any circumstances and you will also remain liable for all fees assessed but not yet paid. It is a condition of your enrolment that you agree to this refund policy and your signature on your learning agreement is evidence of such agreement.
Course Transfers
If the College agrees to you transferring from one course to another course, then the fees paid on your first course will be transferred to your new course. If the new course has higher fees then the balance must be paid in full, or a new instalment plan agreed if applicable, before your transfer can be completed. If the new course has lower fees, then no refund will be made.
Collection of unpaid fees
The College reserves the right to refer unpaid fees to a debt collection service for follow up and/or to record the non-payment with credit reference agencies. The College or the debt collection service may also pursue unpaid fees through the courts.
